PTO Bylaws

The name of our organization is the Turner Middle School Parent Teacher Organization (PTO).

This organization exists for the purpose of assisting and supporting the needs of Turner Middle School students, teachers, and staff through staff appreciation events, positive recognition of students, and by providing special student programs, assets and tools that encourage a positive and enriched learning environment.

1. Membership in this organization shall be automatic to parents, guardians, educators, and staff of Turner Middle School.
2. All members shall be entitled to vote and hold office.

1. Officers
   1. The elected positions of this organization shall be the President, Vice President, Secretary, Volunteer Coordinator, and Treasurer.
   2. The officers of this organization shall be the President, Vice President, Secretary, Volunteer Coordinator, Treasurer, and Principal or Teacher Liaison.
   3. These positions may be shared by two persons if mutually agreed upon by said individuals and the PTO Board.
2. Officer Duties
   1. President
      1. Preside over board meetings and call special meetings when necessary
      2. Prepare agendas for official organized meetings through organization’s gmail account
      3. Appoint chairpersons of committees
      4. Be an ex-officio member of all committees
      5. Have general supervision over the affairs of the organization
      6. Serve as official representative of the organization
      7. Manage fund requests and determine fundraising needs
      8. Retain all PTO records
      9. Make an annual report to the membership
      10. Be a signer on financial account(s)
   2. Vice President
      1. Perform the duties of the President in the absence or inability of that officer to act
      2. Assist President when called upon
      3. Coordinate communications with the parent community via the school’s secretary; including the TMS Newsletter, TMS social media pages, and TMS website
      4. Be a signer on financial account(s)
   3. Secretary
      1. Maintain a complete and accurate record of all organizational meetings
      2. Prepare minutes for each meeting. Minutes will be prepared on the organization's gmail account, approved by at least one other board member(s), and be linked to on the TMS website
      3. During September’s Board Meeting, have copies of current bylaws available to membership. Email a copy of current bylaws to TMS to be linked on the TMS website.
      4. Draft and send member notices as required
      5. Maintain accurate record keeping of any PTO correspondence conducted electronically
      6. Perform other duties assigned by President
   4. Volunteer Coordinator
      1. Coordinate volunteers for all school activities and verify through the VITAL system
      2. Submit all necessary reports regarding volunteers to the school and/or district as necessary
      3. Promote volunteer opportunities: Coordinate with the Vice President for TMS newsletter additions, social media posts, email blasts, etc.
      4. Moderator access and effective use of the “Turner Middle School Parents & Volunteers” Facebook page to promote volunteer opportunities.
      5. Draft events in SignUpGenius as necessary
      6. Perform other duties assigned by President
   5. Treasurer
      1. Receive all monies of the organization
      2. Keep accurate records of all deposits and withdrawals for the organization’s financial account(s). Accounts will be kept up monthly and may be reviewed by any member
      3. Maintain receipts of expenditures and deposits
      4. Maintain all correspondence relating to the organization’s incurred bills
      5. Pay out funds only as authorized by the organization
      6. Ensure all checks over two hundred dollars ($200) are signed by two signing officers (President, Vice President, Treasurer)
      7. Report on the organization’s financial status at each Board Meeting
      8. At the first General Meeting of the school year:
         1. Provide a year-end report of the income and expenditures for the previous year
         2. Work with the board or a designated committee to draft a prospective annual budget for the current year
      9. File all necessary tax forms and schedules as required by the IRS
      10. Maintain the organization’s tax exempt status
      11. Coordinate Article IX activities
      12. Perform other duties assigned by President
   6. Principal
      1. The principal of Turner Middle School is a permanent member of the PTO Board
      2. Account for funds from Annual Fundraiser as outlined in Attachment I.1
      3. The Principal may, at their discretion, appoint a Teacher Liaison in their place for a specified amount of time

1. Nomination Process
   1. One month preceding the last general PTO meeting of each school year, General and Board PTO Members shall make nominations for the positions of President, Vice President, Secretary, Treasurer and Volunteer Coordinator. Nominations are solicited voluntarily and communicated via the newsletter, website, and social media posts. Board Members will ensure that nominated individuals are interested in their respective office. At the last general meeting of the school year there will be a ballot to vote for each nominated officer for the following school year.
   2. The vacated position of President is encouraged to be filled by the Vice President. If applicable, the Teacher Liaison position will be appointed by the principal of the school.
   3. All new officers shall assume office on the last regularly scheduled day of the school year.
2. Eligibility
   1. Members are eligible for office if they fulfill PTO membership requirements as outlined in Article III.
3. Terms of Office
   1. Officers are elected for one year and may serve no more than four (4) consecutive terms in the same office unless voted in by at least a two-thirds vote. Each person elected shall hold only one office at a time.
4. Vacancies
   1. If there is a vacancy in the office of President, the Vice President will become the President. At the next regularly scheduled meeting, a new Vice President will be elected. If there is a vacancy in any other office, members will fill the vacancy through an election at the next regular meeting.
5. Removal from Office
   1. Officers can be removed from office with or without cause by a two-thirds vote of those present (assuming a quorum) at a regular meeting where previous notice has been given.

See Attachment III for meeting process guidelines.

1. Membership
   1. The Board shall consist of the Officers and standing Committee Chairs.
2. Duties
   1. Draft standing rules and policies
   2. Create standing and temporary Committees
   3. Prepare and submit a budget to the membership
   4. Approve routine bills and special requests
   5. Prepare reports and recommendations to the membership
3. Board Meetings
   1. Board Meetings are monthly at a time determined at the beginning of the school year and open to all Officers and general members. Meeting times will be available on the organization’s Facebook page. If general members wish to have an item on the Board Meeting agenda they must submit their request to any Officer prior to the Board Meeting.
4. Quorum
   1. Four Board Members constitute a quorum for a Board Meeting.

1. Membership
   1. Committees may consist of members and board members, with the President acting as an ex-officio member of all Committees.
2. Standing Committees
   1. The following Committees may be supported under the PTO Board: Fundraising, Teacher Appreciation, Membership and/or Nominations, Communications, Student and Family Events and Auditing.
3. Additional Committees
   1. The Board may appoint additional Committees as needed.
4. Fundraisers
   1. See Attachment I
5. PTO sponsored Activities
   1. See Attachment II
6. Request for funds from PTO
   1. Any PTO member may request any donations or funds for activities or programs to enhance the school community of Turner Middle School. A request for funds form (see schedule B) needs to be completed. The request will be brought forward to the PTO Board at the monthly meeting and be fulfilled if within the above guidelines. All supported activities and programs are provided if funds are available within yearly budget guidelines and in accordance with volunteer availability.

1. A tentative budget shall be drafted in the fall for each school year and be approved or revised and approved at the next Board Meeting by a majority vote of the members present.
2. The Treasurer shall keep accurate records of any disbursements, income, and bank account information.
3. The Board shall approve all expenses of the organization.
4. Two authorized signatures shall be required on each check over the amount of $200. Authorized signers shall be the President, Vice President, and Treasurer.
5. The Treasurer shall prepare a financial statement at the end of the year, to be reviewed by the Board, and provided for review to the general members.
6. Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with the membership’s approval, spent for the benefit of the school.
7. The fiscal year shall coordinate with the school year. Beginning in August and ending in July.

This organization may be dissolved with previous notice (14 calendar days) and a 2/3 vote of those present at the meeting (assuming a quorum). In the case of dissolution, all assets of Turner Middle School PTO would be credited to the school’s general fund.

Any member of the PTO may submit amendments of revisions to the bylaws. These bylaws may be amended at any regular or special meeting, providing that previous notice was given in writing at the prior meeting and then sent to all members of the organization by the Secretary. Notice may be given by postal mail or e-mail prior to the next General Meeting. Amendments will be approved by a two-thirds vote of those present, assuming a quorum.

The PTO Board will review the bylaws every year at the beginning of the school year to ensure accuracy and applicability. These bylaws shall be distributed at the September meeting of the General PTO each year and will be available anytime in the school’s office, on the TMS website, and on the organization’s Facebook page.